What is Time tracking and tips to track time???

Business runs on time because time is money and if you want to earn more or want best output of your time then you will need to track your time because by tracking your time you will exactly know on which type of work you are spending how much time which will help you to calculate productivity of that particular time which you are recording that how you are  doing work or what type of productive work you are doing  and if you are not tracking your time, then you don’t know how you are spending your value able time because time is thing if it is gone, then it can’t be taken back so utilize your time as much as you can because that will not come back again. Sometimes we all thought that wish we could go back in time and change things for our better future, but we can’t do that so utilize your time at it best and you can do that by tracking your time because this will help you in evaluating things that how you are spending it and it will guide you as well and changes you can make to improve your productivity by your previous recorded time.

Example like there is an individual who has a very busy daily schedule, but he never tracks time, but he works very hard to utilize time and earn more profit in the day. But he never plans for his work that how he will do it or how the output will come and he never records things and he end up his day in working 15 hours daily but he doesn't get the output that he expected to be. And on the other hand another person who records time and plan things that how to accomplish his task by recording the time and work he is doing he came to know his hurdle that’s where he went wrong and rectify things easily without any confusion which helps in consuming time and cost and him can finish his task faster than the other one. This is the difference of not using time tracker.

Here are some tips to track time, on time

Use a time tracking app that is optimized to get out of the way:  Time tracking apps work like a backbone to any business which helps to track their employee time easily without any complex method. Because employees are the biggest cost to any company and if the employee time tracking is done correctly then business can earn more profit. Time tracking apps should be easy and simple which helps the user to get out of the way easily without any complex user interface.  It should be fast loading and few simple entries to record time.

Provide multiple ways to track time: If the user is not able to track time, the tracker can come to the user and automatically record the time because the user is not always working from  the same place or from the office always there are some people who work from home who work offshore. The time tracking application should be multi-functional like it provides tracking directly from the web or it can be integrated with mobile apps or on the plane. So that user can access that app from anywhere and from any device. 

Automatically remind people about what they tracked: This the most important and best part in time tracking apps because it helps the user to get notification on many things like if to forget to enter the time in biometric machine, it sends an alert to fill that manually so that there will be no problem in the future and gives notification of time remaining on a particular task or which task is done like that their many useful notifications that app sends to user time to time.  Which avoids the confusion and time wasted later in finding that details.   

   

It should be one single platform: All the user can access the apps in the one single platform because it helps to know all the related updates to all users in one go and file sharing and collaboration become more easy by this one platform which helps the effective result for the business.  

Benefits of Time Tracking

Time is limited and more  valuable resource than all the other things. To earn more only thing can be spent is the time that’s why we say time is money. Time Tracking helps you to calculate that how you spend your overall day. Time tracking is mostly used by employers to record their employee productive hours or record time for the particular task that in how much time that task is done. But we can use time tracking in our day to day life as well it helps to make the schedule of the day and track time of each task that we performed in our daily life by this we can check what type work is a complete waste and we can utilize that time in other work.

Some benefits of time tracking

Lets you know what you are doing: Like you are working a long day, but still at the end of the day you see you have just finished a few things. But if you are using a time tracker then you can check how much time you’re spending on which task. And if you find you’re spending  time in the wrong task, then you can use that time in some other task. Because time tracker keeps all the records of your work done.

Eliminate non-essential activity: Time tracking will help you to calculate that how much time you are wasting on unwanted things or any low priority task so that you can use that time for some other work that will be more beneficial to you because time is limited resource so this tracking will help you to use this resource in more effective and useful manner.

Improves yourselves: This will help you analyze your daily report that how you are spending your time on task so that you can check where you are lacking behind so that you can improve that for the better future productivity of your time. By minimizing the unwanted activities.

Escapes you from distractions: By tracking time you will more align with  the work because you will have report all the reasons that why it is taking a long time to do the work or what type of work you are doing in that particular time frame. This will help you to concentrate on the particular task and avoid unwanted task because everything is recorded  and you have a report each time frame.

Make the Time as Valuable:  Because in some company employees are paid on an hourly basis and if time tracker is not there, then they can miss use of their time and that can affect their company cost. But by time tracking we can track each waking hour of employee and can make their time more valuable to the company.

Provides Financial Benefits: By tracking employee time company do not need to worry about employee attendance sheet or payroll. Because with the help of time tracker company can calculate employee attendance and can make payroll of the employee according to their productive hours.

5 MYTHS ABOUT TIME TRACKING, YOU SHOULD SURELY IGNORE...

In our previous posts, we had learned about basics of Time Tracking. Also, we discussed that how time tracking is beneficial for employees as well as for the employer of reputed firms and organisations.

 Time Tracking has its own advantages and disadvantages. But along with advantages disadvantage and various other key features it also exhibits some of the widely heard myths that could make a wrong impression.

Let us talk about these myths and try to resolve them :

TIME TRACKING INVADES PRIVACY
As everyone wants to do their work in privacy. Mostly in offices where an employer wants to use each and every second of his employee but sometimes the employee wants to take a break from his work either by spending some time on the social site or by eating something or by talking with someone.

But because of the presence of time tracking software on his system he always hesitates to take such kind of breaks. So in that matter of case feel free to browse such funny and social websites once in a while. There is not need to feel hesitated as everyone needs a break. And also, in these cases, the employer can not complain that time tracking software is invading their privacy as it did not considered as illegal.

But in some genuine cases, a good time tracking software allows the employees to stop the time tracker for a while and can restart it again as for example an employee needs to enter a password of his/her account so he/sh can easily do that without get tracked.


TIME TRACKER DISTURB AND GET INTO EMPLOYEE'S WAY
Many employees thought that they cannot do their work comfortably as this disturbs them a lot by continuous tracking and monitoring their work. But this is nothing more than a false impression or myth about time tracking software.

Time tracking software is just a means or tool which an employer use to view a clear picture of his project's progress. So that their firm or organization get a good growth. Employee should understand that when due to his efficient working, their company grows it eventually led to employee's profit in terms of salary hike.


TIME TRACKING IS NOT WORTHY FOR ONLINE FREELANCERS

The idea of fixed price freelancing is really great I mean freelancers ask for a fixed price for fixed hours of working, but it is actually good if the client is good in nature otherwise mostly clients argue with the freelancers and want to get and more services being provide with in less paid wage.

But as far as hourly projects are concerned, sometimes the freelancer wrongly assume that the particular project will be completed in 1 day and ask wages according to that. But due to their wrong assumption the got a high loss.
Therefore, freelancers should work on fixed price basis.


TIME TRACKING SOFTWARE DOESN'T SERVE EMPLOYEES
Yes time tracking is more beneficial to employers in comparison with employees it doesnt means that it did not serve the employees.

If we understand thoroughly we will understand that time tracking is lot more beneficial for the employees because due to continuous monitoring and full tracking of their dedicated work, they get noticed by the employers and get huge advantage of salary hike.


So every one from employee to employer should ignore these myths and should give time tracking software a chance to make you more profitable. For more keep visiting :
https://www.scopidea.com/blog/time-tracker-popular-myths.html

BASICS OF TIME TRACKING SOFTWARE

                        TIME TRACKING SOFTWARE

Before discussing TIME TRACKING SOFTWARE,  Let us first understand what time tracking actually means.

In simple words time tracking means to track time. Actually, time tracking system enables us to track or to record time spent on any kind of particular task.

In order to track time, we are provided different kinds of tools, applications and software about which we will discuss later on.




TIME TRACKING SOFTWARE/TOOL

TIME TRACKING SOFTWARE is actually a category or set of computer software that allow its users to note the time spent on a particular task.

      This Time tracking software is used by different users whether they are common people,                  workers  or employees and employers of industries and institutes.

By using time tracking software, we can maintain or prepare time sheets. Within the timesheets, the user can enter the time duration of completion of a particular task.

TYPES OF TIME TRACKING SOFTWARE

1.     STANDALONE

Standalone time tracking software is used to maintain time sheets and generate reports.

2.       INTEGRATED

Integrated time tracking software works as a part of:

§  Accounting system 

EX: Timesheet data fed to company account directly.

§  Payroll system

EX:  Employees pay slips are send to the employee’s account by an employer.

§  Project Management system

EX: To visualize efforts spent on a particular project.

§  Resource scheduling

EX: It helps the scheduler to schedule jobs or tasks among the workers.

§  Billing systems

EX: It helps to prepare bills or to generate invoices especially for contractors.

3.    TIME SHEET

Time sheets are maintained just by entering time duration of a particular work. Numerical as well as alphabetically entries can be put into the timesheet.

4.       TIME TRACKING /RECORDING SOFTWARE

TIME RECORDING SOFTWARE automatically records the activities and tasks performed on computers or laptops.

TIME TRACKING METHODS

There are different kinds of time tracking methods. Some of the widely used methods of time tracking are.

§  DURATIONAL 

In this employee enters the duration of a particular task.

§  CHRONOLOGICALIn this employee enters the start time and end time of a particular task.

§  AUTOMATIC

In this, the computer automatically tracks the time duration of a particular task.

§  LOCATION BASED

In this system itself determines the workers status based on his current location.

§  MONITORING

In this system itself records the idle and active time of any employee.

ADVANTAGES OF TIME TRACKING SOFTWARE:

There are a number of advantages of TIME TRACKING SOFTWARE as well as TIME TRACKING TOOL. Some of its advantages are described below

§  BETTER TASK MANAGEMENT

Using time tracking we can easily track each and every task of a particular project

§  COST MANAGEMENT

As everyone wants to minimise organisational cost, so by allowing the managers to understand the workflow time tracking programs allow managers to correct cost inefficiencies and inaccuracies and make the project profitable and more successful.

§  BETTER WORKFLOW

While using time tracking employee can determine where they are spending their time. Are they utilising or  not?

 For more information keep visiting https://www.scopidea.com/

BUSINESS THAT BENEFITTED MOST FROM A TIME TRACKING TOOL

                  

Time tracking tool is not only beneficial for the project manager of any business or organisation, but it also proves to be worthy for their employees. New time tracking software has all the capacities and capabilities that will help employees in order to capture their time or number of hours that they spent on any particular project.

 SOME BENEFITS OF TIME TRACKING SOFTWARE  TO BUSINESS

§  Continuously keeps client or project hours in check.

§  Minimizes distractions in an efficient way.

§  Improves overall companies time management.

§  Also helps an organisation to manage resources.

§  Proves to be a flexible monitoring for different employees.

Now we will discuss those areas/organisations/fields where time tracking tool becomes so much important:

Ø SOFTWARE DEVELOPMENT:

       

In software development, Software teams use various methods, tools and technologies to improve their work. Time tracking tools not only help the software development team to overcome challenges but also help them to meet the requirement timely without any delay.

The real advantage or the real value of time tracking tool lies in time reports which enable the developing team important statistics and workflow summaries.

Ø OUTSOUCING COMPANIES:

  Our sourcing is something valuable when you are running a business online.Once you hired several freelancers for your outsource companies, then it becomes very much important to use smart tools and software. Time tracking software is one such smart tool that enables to cut down severe stress and another kind of disorganisation and potential pitfalls.

RescueTime, clockingiT and BaseCamp are several such time tracking tools widely used by some top outsourcing companies.

Ø SEO OPTIMIZATION:

           Many search engine optimization organisations /companies really need a solution that would help them to manage their teams and employees.

            Like hubstaff, an efficient time tracking software helps SEO team in a great manner by allowing  project planning and capturing screenshots. It not only allows automatic client billing but also help SEO teams by employee tracking and client transparency.

Ø CALL CENTRES:

                Call centres uses project management software for various reasons and purposes. Nexorce is one such project management software act as real time reporting  tool widely used in call centres.

This software management tool is too flexible and able to integrate all telecom and network applications and other network applications like CMS and open window.

Ø FREELANCERS:

            Freelance designer has to manage their projects, their clients and also their employees.
All these task together become so complex to do simultaneously.
Although  all these tasks can be easily managed by hiring virtual assistant or by using any expensive software but freelancers usually have limited budget.
Therefore, by using software management tool which is not too expensive , freelancers can easy make their project to flow in an efficient way.

           By reading the above blog you easily judge that approximately the whole IT sector is directly or indirectly depend upon the  project management software. As every organisation strictly need to track their employees, projects and clients.
         

                      kindly write us at scopeidea if you like the above post.

 

           

                     

Scopidea: Time Tracker

What is SCOPIDEA?

Scopidea is one of the best online project management software, equipped with various best project management tools such as defect tracking, issue tracking, document management system, invoicing software.

Besides all these tools, time tracking is also one of the best tools it provides.

An efficient time tracking software that has the ability to track activity of the user.It is basically designed for freelancer, project managers, software developer, testers and various others. More than one user can utilize it at the same time. Due to it, the employee and client are able to communicate efficiently. No problem such as of communication exists between them. One unique feature of it is that it can take the screenshots at regular time interval automatically or at the periods defined by the employer manually.

Features provided by our time tracker:

1. Any user can do a manual entry, generate the report, etc.

2. The report can be stored in the form of pdf, HTML format daily, weekly, or monthly.

3. Time Tracker is able to record the employee keyword, a mouse click (stroke) timely as a screenshot.

4. An employee can see the task assign to him by his head by going to assign task column in the tracker.

Benefits of time tracker include:

1. The productivity of employee increases: It happens as the time tracker records time periodically set by you. Suppose you are charged hourly for your work then at the end of the month you can sum up and can send an invoice. In this way, you can get what you deserve.

2. Improves Efficiency: With the help of time tracker, you can track your number of hours per task. Suppose you take four hours in order to complete your work. Then you can set a goal of completing it in three and a half minutes and later three. In this way, you will be able to increase your efficiency without declining your quality of work.

3. Improves team efficiency: There are two types of employees that seems busy one are those who are more dedicated to work and thus work for long hours and the other one are those who have too much work. With the time tracker, we are able to judge who spent time more efficiently and thus can be proved to be the best performer team member. Keeping whom in the team increases team efficiency.

4. The communication gap between employee and employer is declined: As the time tracker keep the information of the employee working with it and sends the screenshots to the employer thus employer can better understood the employee.

5. Work history of the employee is accessible: Employer can view the work history any time when needed as the information is stored to the employer system.

6. Have an eye on working time of staff: How much time freelancer is giving time to work. How many minutes break he take. All this information is with the client.